Research related policies are outlined in the Handbook of Operating Procedures (HOOP) for The University of Texas Health Science Center at Houston (UTHealth). Several of the grant-related polices are highlighted below.
Conduct of Research (See HOOP 168)
All faculty and students must adhere to the UTHealth policies, regardless of whether the research is conducted on a campus of the UTHealth or at an external facility. All proposals for sponsored research or research training by students that are related to school work must be submitted through UTHealth (via the Center for Nursing Research) and awards are made to UTHealth.
Indirect Cost Recovery (See HOOP 11.07)
If the funding agency has a written policy stating that the agency either pays no indirect costs or fixed indirect costs less than UTHealth’s full indirect cost recovery rate, a copy of the agency policy is included with the Office of Sponsored Projects Review and Approval forms. If the agency does not have such a policy in writing, indirect costs must be charged. Authorization to waive indirect costs resides with the UTHealth chief financial officer; the principal investigator prepares a letter to the Associate Dean for Research (currently Sandra K. Hanneman, PhD, RN, FAAN) that addresses the following:
- The request (i.e., approval for deviation from indirect cost recovery policy per HOOP Chapter 11: Policy 11.07 Indirect Costs)
- Brief description of the specific project for which exemption from institutional policy is being sought, including how the grant, if funded, will support subsequent applications that do fully recover direct and indirect costs.
Effort-Reporting (See HOOP 23.08)
UT system-mandated changes in effort-reporting are specified in this policy. Critical elements include:
- Effort not based on 40-hr work week
- effort is the amount of time spent on any activity, expressed as a percentage of total institutional activities for which the employee is compensated by UTHealth
- Effort includes that spent on intramural and extramural sponsored projects and non-funded projects and activities
- In-kind effort requires approval and tracking; all effort must be managed and monitored
- Percent effort allocated to an activity must match the scope of work
- Minimum level of effort on intramural or extramural sponsored projects is 2%
- Maximum levels of effort on intramural or extramural sponsored projects are tentatively proposed as follows: Non tenure-track faculty (95%); Tenured and tenure-track faculty (90%); Department chairs (80%); and Deans (70%)
Review of Research (See HOOP 23.02)
The Committee for the Protection of Human Subjects (CPHS) reviews all research, demonstration or development projects and clinical training grants that will use human subjects and/or human derived data and tissue in which a UTHealth faculty, student or staff member serves as principal investigator, co-investigator or collaborator. Research being done collaboratively with another institution must be reviewed by CPHS even if the other institution reviews and approves the research.
- The Animal Welfare Committee reviews all research projects using vertebrate animals.
- The Radiation Safety Committee reviews projects using radioactive material or radiation-producing device.
- The Institutional Biosafety Committee reviews projects using potentially infectious agents or non-exempt recombinant DNA.
- The Chemical Safety Committee reviews projects using acutely toxic chemicals.
- The Intellectual Property Committee reviews all disclosures and patent inquiries.
- The Institutional Anatomical Oversight Review Committee reviews any project using deceased human bodies (cadavers) and human anatomical specimens.