EValue

Cizik School of Nursing (CSON) uses E*Value to track student immunizations and certifications that can be shared with our clinical partners where students perform clinical assignments. All CSON students are required to upload and maintain current records while they are enrolled at the school. Failing to do so can delay, or in some cases, bar students from registering or maintaining enrollment in courses

When to Access E*Value 

Newly admitted students must have accepted the offer of admission before being provided access to E*Value. It may take up to two weeks after acceptance of the admission offer for system access to be provided; notification of access will be sent via email. If upon logging into E*Value, you do not see any immunization or certificates listed, please log out and wait at least 24 hours before attempting to login again.

What to do before accessing E*Value

Prior to accessing E*Value, please have the following information available: 

• Your ApplyUTH/MyUTH User ID and password, 
• Read through the immunization requirements listed on the new student website.
• Copies of all documents in pdf format that confirm you have met the requirements. Please make sure that the provider name and contact information are visible on the document.
• All certifications required for your specific program such as BCLS, ACLS, RN license, etc. 
• Completed and signed Consent for Limited Release Identifier form (i.e. Social Security Form)
• The RN license and Hepatitis B Series 1 and 2 are the only items that require an expiration date; all other fields will default with the appropriate expiration date.
• All items must be up to date from the start, to the end of the semester. Items that expire during the semester will not be accepted.
• Do not access E*Value on a mobile device or smart phone. You must be on a secure and stable Wi-Fi connection.

How to request a review of your records

When all required immunization documents, licenses (if applicable), COVID-19 Attestation, and Consent for Limited Release Identifier forms have been uploaded into E*Value, submit a request through CSONAssist to have the records reviewed.. Submitting this form will place your file in a queue to be reviewed by the CSON Compliance Team. Files are reviewed in the order in which they are received. Average processing time is 10 business days; however, this can be longer during peak periods, including the first week of registration and as the start of the term approaches.

FAQ: 

Q: Is the COVID-19 vaccination required? 

A: At this time, the COVID-19 vaccination is not required to enroll at UTHealth, however vaccination is strongly encouraged. In some instances, clinical sites and preceptors may require the vaccination to participate in clinical activities. If you are notified that a site requires the COVID-19 vaccination, you will be able to upload the information into E*Value. More information regarding vaccination availability for CSON students is available through the intranet (must have IDM hold removed to access). 

Q: Can I have my immunizations administered on campus? 

A: Yes, newly admitted and current students can utilize UTHealth Student Health Services. Information regarding hours of operation, scheduling, and pricing is available online.

Q: I have been accepted , but cannot access E*Value? 

A: Please make sure that you have accepted your admissions offer in ApplyUTH as this is required to generate access to E*Value. It can take up to two (2) weeks after accepting the offer to gain access to E*Value. If upon logging in to E*Value and there are no immunizations/certifications listed, simply logout and wait 24 hours before attempting again. 

Q: What information needs to be listed on my clinical record? 

A:All clinical records must display patient name, birth date, and physician's name, as well as the clinic name and address. Please ensure that the record is current for the duration of the term. Immunizations that expire before the end of the semester will not be accepted. 

Q: What is a titer: 

A: A titer is a laboratory test measuring the existence of level of antibodies to disease in blood. A titer lab report is generated by the lab that tested the blood sample and must include the test type, exact values, signature, and date. 

Q: I submitted an initial records request, but my records were not complete – how do I request another review?

A: To request a new review, submit a records review request through the CSONAssist portal. 

Q: If it has been more than 10 business days since my report was submitted, who should I contact?

A: You can contact the E*Value/Compliance Team directly by submitting an inquiry through CSONAssist. Typical response times are within three business days of email receipt. To assist with the processing of your request, please ensure that the email contains your Student ID and academic program/track. Please note that records must be uploaded directly into E*Value and cannot be emailed.

Q: If my CPR card expires before the end of the semester do I have to get recertified before I register for courses?

A: Yes, your CPR card must be current through the end of the semester for which you are attempting to enroll.

Q: Can I submit partial records for review or do I need to wait until the full record is uploaded. 

A: At the time the records review request is submitted, all documentation must be submitted. Reviews cannot be conducted for partial records. 

Q: Having problems accessing E*Value?

A: Please review tips on accessing E*Value.

Q: What do I do if there are no tasks listed in E*Value?

A: Please review Locating Immunization and Certification Requirements in E*Value.